Manage Dictionaries

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The Manage Dictionaries functionality can be found on the Meaningful Use tab.  Manage Dictionaries manages the inclusion of nomenclature maps for ancillary dictionary entries, patient problems and medication activity. Manage Dictionaries provides mapping of clinician-friendly diagnosis and procedure terminologies to billing codes and medical concepts.

This option is used to map items to your report dictionaries and will only be available to users assigned to the Systems Administrator Role in the Meaningful Use package.

There are three primary dictionary types available:

  1. Code (SNOMED, RxNorm, etc.)
  2. Query/Response (MIS Query Dictionary)
  3. Project (ABS Projects)

Each dictionary will return a list of the first 200 (alphabetically) available entries.  To refine the list of returned values, OneView has filter functionality available.  Enter any value or partial value into the filter text field and click the Filter button.  OneView will return the first 200 entries where the code ID, code name, query ID, query name or response contains the filter value.

For the Code type dictionaries, you can select an unassigned code from the Unassigned Codes list on the left side of the page and add it to the Assigned Codes list on the right by selecting an unassigned code and clicking the right-pointing arrow.  This will move the item from the Unassigned Codes list to the Assigned Codes list.  This newly added item will appear in yellow high-light and will have the text [Added] appended to it.  Clicking the Save button will file this change.

You can remove an assigned code by selecting it in the Assigned Codes list and clicking the left-pointing arrow.  This will move the item from the Assigned Codes list to the Unassigned Codes list.  Clicking the Save button will file this change.

For Query/Response type dictionaries, you select a query mnemonic from the Query Mnemonic list and a response from the Response list.  Once you click on an item in the Query Mnemonic and/or Response list, that item will be moved to the text box directly below the item list and high-lighted in yellow (It is also possible to enter a free text response value directly into the text box below the Response list rather than selecting a response from the list).  Clicking the Save button will file this change.  In addition, the saved Query/Response will appear in a table at the bottom of the page along with the other filed Query/Response pairs.

The Project type dictionary is similar to the Query/Response dictionary in its functionality.  The one difference is the addition of a Project drop-down list at the top of the page.  You must first select a Project before any Query Mnemonics or Responses are displayed.

The Query/Response/Category dictionary adds another level to the Query/Response dictionary.  Users are required to select an additional element (Category, for example) to file a new record.  The functionality is identical to the Query/Response dictionary type.

A dictionary used specifically for the VTE IV Sub Routes Of Administration is similar to the Type 1 (Code) dictionary.  It's differences are that there is an additional piece of information that gets captured and this is done using a check box control.  Additionally, items are removed from the right-side list by clicking on the "X".

In addition, there are several other dictionaries that are similar to those described above.  They include Project/Query type which is identical to the  Query/Response type dictionary layout and the OE Category/Procedure type which is identical to the Project type dictionary.